Welcome to the Exhibitor Kit

The 2018 Calgary Renovation Show Exhibitor Kit will be ready about 4-6 weeks before the Show - please check back! 

The Exhibitor Kit will not be printed or mailed to you. We're reducing our paper trail by sending out our information by email or posting items on our website. Follow our step by step instructions below to assure you have a well organized, successful show.

**Reminder: Electrical is no longer provided with your booth. Please contact Calgary Stampede Event Services (information below in Section 5) to place an order**

QUICK LINKS

2017 Rules and Regulations
2017 Move-In Schedule
Upload your 2017 Exhibitor Listing
2017 Show Checklist
2017 Floor Plan 
2017 Must Do's
2017 FAQ's

SHOW FACILITY

Calgary Exhibition + Stampede
BMO Centre, Stampede Park
20 Roundup Way SE
Calgary, AB T2G 2W1
Phone: 403.261.0323

SHOW OFFICE

Room 101/102 - located outside Halls D/E
Phone: 403.261.9127 | 403.261.9128


**Marketplace Events team is ONLY at this location during the week of the Show: Wednesday, January 11 - Monday, January 16, 2017.

SHOW HOURS

Friday, January 12          12pm - 9pm
Saturday, January 13      10am - 9pm
Sunday, January 14        10am - 6pm

1. IMPORTANT FORMS

Review, complete and return the following forms by fax or email as soon as possible. Please double check that all of your contact information is correct.

For due dates on all forms, see the 2017 Show Checklist 

  • Safety Regulations Consent Form (For more information please read the Workplace Health & Safety Bulletin
  • Certificate of Insurance Form
    • Don't have insurance? Purchase temporary insurance here 
  • Calgary Stampede Life Safety Requirements Summary for event exhibitors
  • Badges: we do not put names on exhibitor badges. Badges are to be picked up during move-in at the onsite Show Office (Room 101/102, outside Halls D/E).Click here if you require EXTRA exhibitor badges 
  • Discounted Guest Tickets Form (optional)
  • Exhibitor Listing Instructions: make sure you are listed on our website!
  • Contest Request Form (optional)
  • Logo Request Form (optional) 
  • 2017 Customs Form (for Customs clearance, if required)

2. BOOTH GUIDELINES

Review the booth guidelines to make sure your booth is designed to meet Marketplace Events and Calgary Stampede Event Services' standards:

  • Booth Design Guidelines
  • Calgary Stampede Safety Guidelines
  • Calgary Fire Department Indoor Special Event Requirements
  • City of Calgary Open Flame Permit
  • Sheds, Canopies, Temporary Structures - Calgary Fire Department
  • Natural Gas Rules and Regulations
**Please note that the Calgary Fire Department requires all materials (sheds, canopies, tents, temporary structures including signage in and hung above a booth) must be approved for indoor use and have a permanently attached label indicating conformance to CAN/ULC-S109, "Flame Tests of Flame-Resistant Fabrics and Films."

4. EXHIBITOR MOVE-IN AND MOVE-OUT

Move-In Schedule: 
Click here

Move-Out Hours:
Sunday, January 15, 7PM - 10PM (one hour beginning at 6PM is needed for aisle carpet removal) Monday, January 16, 8AM - 2PM

5. ORDER APPLICABLE SERVICES FROM ONE OF THE FOLLOWING SHOW SUPPLIERS:

Click here for the Directory of Services

Calgary Stampede Event Services
2017 Calgary Stampede Order Forms
2017 Calgary Stampede ONLINE Ordering

Deadline for Stampede discount: December 28, 2016

Services Available:
  • Signage Hanging
  • Electrical
  • Ceiling Lighting
  • Floor Lighting
  • Plumbing
  • Telecommunications
  • Internet and Computer Rentals
  • Pre-purchased Exhibitor Parking Passes
  • Water Hookups
  • Holding Tank Rental
Other Calgary Stampede Information:
  • Park Map - Find Your Way Through Stampede Park
  • Calgary Stampede Concessionaire - Food & Non-Alcoholic

GES Decorator Services
2017 GES Package
2017 GES ONLINE Ordering

Deadline for GES discount: December 28, 2016

Services Available: 
  • Furnishings (tables, chairs, etc.)
  • Carpet & Under Padding
  • Specialty Furnishings
  • GEM Exhibits and Accessories (Booths)
  • Signs and Graphics
  • Plants
  • Installation & Dismantling Labour
  • In-Booth Forklift Service
  • AV Equipment/Services
Click here for a map of Calgary Stampede Event Services and GES desk locations.

6. EXHIBITOR GUEST TICKETS

Order your exhibitor guest tickets (VIP tickets) at a discounted rate to give to friends, family, current customers, prospective customers or whoever you wish. To place an order, please fax the Exhibitor Ticket Order Form to 403.253.7878 or scan and email to Marie. 

7. MARKETING OPPORTUNITIES

Extra Marketing Application
Extra Marketing Opportunities
Web Banner Spec Sheet

Web Button: Increase traffic to your website with our free online button linking your customers to discounted tickets to the show. Let us know when our button is posted on your website, and we will mail you 10 free tickets to the show. 
Deadline: December 30, 2016

Follow These Easy Steps:
  1. Right click on button (below) and save
  2. Load image onto your website
  3. Set up hyperlink so jpg image links through to our website: www.calgaryrenovationshow.com
  4. Email your website link to Amy along with your mailing address
Call us if you have any problems or if you want to discuss any other easy cross-marketing opportunities. 

CRS_Web_Button_3

8. SELLING OR SAMPLING FOOD OR BEVERAGE PRODUCTS? 

Please fill out and submit the following forms:
  • Concessionaire - Food & Non-Alcoholic Form
  • Alberta Health Services - Food Vendor Package
  • Use of Cooking and Warming Devices
  • Guidelines for Indoor Event Demonstration Cooking

9. HOTEL INFORMATION

Host Hotel - Hotel Arts - Click here for the 2017 Exhibitor Rate.
Discount Deadline: January 6, 2017

Below is a list of hotels in Calgary listed by: cost, distance (from the BMO Centre) and guest rating. All of the information below is from expedia.ca and is subject to change without notice. 

Calgary Hotels by COST
Calgary Hotels by DISTANCE
Calgary Hotels by RATING

Let us know your show specials!

Are you offering the best price of the season during the show? We are going to promote how show attendees can save with your special offers. Follow the below link to be included on a featured “Show Deals” page which will highlight all savings that can be found on the show floor.
Fill out the form

Contact us today!

Jodi Vereschagin, Exhibit Sales Consultant (Companies A - E)
JodiV@mpeshows.com   403.253.1177 ext. 208

Dustin Smith, Exhibit Sales Consultant (Companies F - P, #)
DustinS@mpeshows.com  403.253.1177 ext. 203

Casey Matulic, Exhibit Sales Consultant (Companies Q - Z)
CaseyM@mpeshows.com  403.542.1649