 "Calgary Renovation Show Logo")
The 2021 Exhibitor Kit Will Be Posted Closer to Show Date
ATTENTION EXHIBITORS:
There are to be no vehicles allowed on the show floor for show hours without permission from show management.
No children are allowed on the show floor during move in or move out as it is considered a construction zone during these times.
Welcome to the Exhibitor Kit
The Exhibitor Kit will not be printed or mailed to you. We're reducing our carbon footprint by sending out our information by email or posting items on our website. Follow our step by step instructions below to assure you have a well organized, successful show.
**Reminder: Electrical is no
longer provided with your booth. Please contact Calgary Stampede Event Services
to place an order**
SHOW FACILITY
Calgary Exhibition + Stampede
BMO Centre, Stampede Park
20 Roundup Way SE
Calgary, AB T2G 2W1
SHOW OFFICE
Room 101 - located outside Halls D/E
Phone: 403.261.9128
**Marketplace Events team is ONLY at this location during the week of the Show: Wednesday, January 15 - Monday, January 20, 2020.
SHIPPING & RECEIVING
Ensure these 4 things are on your packages shipping label.
Show Name - Calgary Renovation Show
Company Name - Your Company Name
Booth Number - Your Booth Number in the Show
Contact Name & Number
Click here for complete details
REQUIRED READING
Mandatory Reading and Forms to Return
| Safety Regulations | Please read the Workplace Health & Safety Bulletin prior to completion of the form. | December 27, 2019 |
| Insurance Certificate | Liability insurance is required to participate in our shows. If you do not want to add us to your policy please visit our Trade Show Insurance provider to purchase one time insurance. Click HERE to get one time Insurance. | December 27, 2019 |
| Contest Request | Any company wishing to hold a prize give-away or contest of any kind at the Show, must complete and submit this form for approval. | December 27, 2019 |
Required Reading
| Rules & Regulations | Important Rules & Regulations for the show and venue. | Prior to Move-In |
| Badge Order Form | Require additional Badges or Tickets? Complete this form and submit it to Marie. | January 3, 2020 |
| Exhibitor Listing | Have you completed your online company listing? Your Online listing is what Consumers will see about your company before attending the show. Follow the instructions HERE to ensure you are represented on our website. | ASAP |
| Booth Design Guidelines | Information about the different styles and sizes of booths and their set up. | ASAP |
| Tips and Tricks | From how to Promote your Company and Services to qualifying attendees. | ASAP |
Other Important Reading:
CFD - Indoor Event Special Requirements
SHOW INSURANCE
Proof of trade show insurance is mandatory for our shows. Coverage dates must include Move In and Move Out. We require a copy of your policy sent to Marie to keep on file before December 27, 2019.Certificate of insurance form
We also require that we are on your policy as additional insured:
Marketplace Events LLC
MacLeod Place II
306, 5940 MacLeod Trail SW
Calgary, AB T2H 2G4
If this coverage is not part of your existing policy HUB International is happy to assist any exhibitors looking to purchase Show Insurance:
HKMB Insurance for Exhibitors
ELECTRICAL | PLUMBING | INTERNET
Click here for the Directory of Services
Calgary Stampede Event Services
2020 Calgary Stampede Order Forms
Click here to order online!
Deadline for Stampede discount: January 3, 2020
Services Available:
- Signage Hanging
- Electrical
- Ceiling Lighting
- Floor Lighting
- Plumbing
- Telecommunications
- Internet and Computer Rentals
- Pre-purchased Exhibitor Parking Passes
- Water Hookups
- Holding Tank Rental
Other Calgary Stampede Information:
- Park Map - Find Your Way Through Stampede Park
- Calgary Stampede Concessionaire Agreement - Food & Non-Alcoholic
GES Decorator Services
2020 GES ONLINE Ordering
Deadline for GES discount: January 3, 2020
Services Available:
- Furnishings (tables, chairs, etc.)
- Carpet & Under Padding
- Specialty Furnishings
- GEM Exhibits and Accessories (Booths)
- Signs and Graphics
- Plants
- Installation & Dismantling Labour
- In-Booth Forklift Service
- AV Equipment/Services
TRAFFIC DRIVERS
Everything from guest tickets and banner installation, to show guide advertising.
Web Button: Increase traffic to your website with our free online button linking your customers to discounted tickets to the show. Let us know when our button is posted on your website, and we will mail you 10 free tickets to the show.
Deadline: December 27, 2019 *** Due to the holiday season the deadline was cut early to ensure that they would be received on time, If you are unable to make this deadline email Marie so that you can pick up your tickets at will call.
Follow These Easy Steps:
- Right click on button (below) and save
- Load image onto your website
- Set up hyperlink so jpg image links through to our Ticket Host: https://calgaryrenovationshow.tix123.com/
- Email your website link to Marie along with your mailing address
Web button:
Request a Promo Code: Offer your Social media followers a discounted price on tickets by letting them know your promo code. This will save your followers $4 per ticket. Email Marie for more information.
Call us if you have any problems or if you want to discuss any other easy cross-marketing opportunities.
EXHIBITOR MOVE-IN AND MOVE-OUT
Move-In Schedule: Click Here!
Please contact GES and NOT your Sales Rep to request any changes in your move in time. All changes will need to be confirmed in writing by GES.
GES
Contact: Doug Kennedy
Email: dkennedy@ges.com
Phone: 403.218.7441
No children are permitted on the show floor during move in and move out as it is considered a construction zone during these times.
Please be courteous, remove your vehicles as soon as possible after unloading to make room for others.
Move-Out Hours:
Sunday, January 19, 7PM - 10PM (one hour beginning at 6PM is needed for aisle carpet removal)
Monday, January 20, 8AM - 2PM
EXTRA EQUIPMENT & TRAILERS
Due to ongoing construction on the Stampede Grounds, free overnight or extra parking/storage is limited. There are limited spots in Lot #25A for Trucks/Trailers/Bobcats only. Extra equipment such as pallets, granite, bricks, gravel piles, can not be left in this lot unless enclosed or on a trailer. These spots are available on a first come first serve basis.
Exhibitor parking is currently in Lot 1, with the construction going on at the grounds this may change. Updates will be posted here.
PARKING
Pre-purchase your parking pass through Calgary Stampede Services - Order form coming soon!
Stampede Park Parking Map
Exhibitor parking is currently in Lot 1, with the construction going on at the grounds this may change. Updates will be posted here.
FOOD SAMPLING
Both forms will need to be completed if you are sampling food or drink within your booth. Please fax or email your completed forms to: concessions@calgarystampede.com
CUSTOMS INFORMATION & FORMS
Davidson & Sons are who we partner with for our customs brokerage and event logistics.Please click on the links below for any forms you may need.
Transportation & Customs Order Form
Canada Customs Invoice
Official SHOW HOTEL - Hotel Arts
When booking direct, please ask for the "2020 Calgary Renovation Show" rate or Book Online HERE!
Reservation deadline is December 28, 2019
Hotel Arts
119 12 Ave SW
Calgary, AB T2R 0G8
403-266-82831-800-661-9378
EXHIBITOR BADGES
All exhibitors need to display their badge on show days to gain admittance to the show floor.
Exhibitors are given the minimum number of badges allotted to their booth automatically (see chart below) with no form needing to be filled out. If the number of badges needed for your staff doesn't exceed the amount shown below, then simply have your staff check in at the Exhibitor Help Desk during or before the show to receive their badge.
Please note that badges do not display exhibitor or company names on them but are dicut in the size of a standard business card for you to insert.
| 100 square feet | = | 6 free badges |
| 200 square feet | = | 8 free badges |
| 300 square feet | = | 10 free badges |
| 400 square feet | = | 12 free badges |
If you need more than the number of badges allotted to your booth, then please fill out the Extra Exhibitor Badge Order Form before January 3, 2020 and we will have them ready for you at check in.
DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as you need them to gain access to the show floor. Replacement badges are $10 each if lost, left at home, left in booth, a dog ate them etc.
BOOTH AWARDS & TIPS!
Each year, the Calgary Renovation Show awards six exhibitors, each in a different category, for standing out from their competition and peers. The categories for the booth awards are listed below, accompanied by the criteria our panel of judges look for when selecting the winning booth and company. We value all of the hard work our exhibitors put in to create their displays and design their spaces and award those who go above and beyond to put their best foot forward.
| Best In Show | Regardless of size, this booth displays the most unique display and design of any other in the show. |
| Best Large Space | This award goes out to the best booth that is 400 square feet or larger. |
| Best Medium Space | This award goes out to the best booth that is 200 - 399 square feet. |
| Best Small Space | This award goes out to the best booth that is 100 - 199 square feet. |
| Rookie of the Year | Regardless of size, this brand new company has taken the initiative to design their space in a manner that truly sets them apart from other new companies. |
| Nailed it! | Regardless of size, this booth has just overall nailed it at the show and leading up to! |
| Spotlight | This award goes out to an exhibitor who has caught the attention of our show team, the spotlight is on you and thank you for all that you do! |
Things we look for:
• Meeting basic booth standards/expectations – height, signage, flooring, layout, etc
• Full floor covering (no subfloor, concrete or terracover exposed) and quality of floor covering
• Hard wall display (not mandatory but helps in the presentation of a professional display)
• Signage and signage quality
• No exposed studs or wiring (inside and outside booth)
• Paint and paint quality – taking the time to edge, tape seams, make the paint job look professional
• Wall quality – no visible damage
• Creativity and thought evident in booth design
Booth & Exhibiting Tips
Booth Design Guidelines
EXHIBITOR WARNING
We have been made aware that companies claiming to be affiliated with Marketplace Events LLC, such as but not limited to: International Fairs Directory, Event-Fair (formerly Expo-Guide & FAIR Guide), Exhibition Housing Services, Trade Show & Events Specialists selling attendee lists, Global Travel Partners - are reaching out to our exhibitors offering sponsorship items in exchange for (exhibiting) company information and/or banking/credit card information. These companies do not have any business relationship with Marketplace Events LLC, nor have we given them authorization to use our Show names or Show-related information.We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant.
Contact us today!
Jodi Vereschagin, Exhibit Sales Consultant (Companies A - E)
JodiV@mpeshows.com 403.253.1177 ext. 208
Jayme Sander, Exhibit Sales Consultant (Companies F - P, #'s)
JaymeS@mpeshows.com 403.253.1177 ext. 206
Casey Matulic, Sr. Exhibit Sales Consultant (Companies Q - Z)
CaseyM@mpeshows.com 403.253.1177 ext. 204
