Welcome to the Exhibitor Kit
The Exhibitor Kit will not be printed or mailed to you. We're reducing our carbon footprint by sending out our information by email or posting items on our website. Follow our step by step instructions below to assure you have a well organized, successful show.
**Reminder: Electrical is no
longer provided with your booth. Please contact Calgary Stampede Event Services
to place an order**
2019 SHOW HOURS
|
|
Exhibitor Access: |
| Friday, January 11 |
12:00 pm - 9:00 pm |
8 AM |
| Saturday, January 12 |
10:00 am - 9:00 pm |
9 AM |
| Sunday, January 13 |
10:00 am - 6:00 pm |
9 AM |
Exhibitor access to the show floor is only allowed 1 HOUR prior to show open on show days with your exhibitor badge from the back of the Halls.
Quick show facts!
HOW-TO SET UP YOUR COMPANY’S
EXHIBITOR LISTING
Please review the following instructions
here to upload your companies online exhibitor listing. If you have any questions regarding the online exhibitor listing, please email
Jen.
SHOW FACILITY
Calgary Exhibition + Stampede
BMO Centre, Stampede Park
20 Roundup Way SE
Calgary, AB T2G 2W1
Phone: 403.261.0323
SHOW OFFICE
Room 101/102 - located outside Halls D/E
Phone: 403.261.9128
**Marketplace Events team is ONLY at this location during the week of the Show: Wednesday, January 9 - Monday, January 14, 2019.
REQUIRED READING & FORMS
2019 Rules + Regulations
2019 Safety Regulations - Please read the
Workplace Health & Safety Bulletin prior to completion of form
Show Checklist
| Form |
Details |
Deadline |
| Exhibitor Badge Order Form |
All Exhibitors need to display their badge on show days to gain admittance to the show floor.Replacements are $10 each if badge is lost or left in booth. |
Jan 4, 2019 |
| Exhibitor Listing |
You will not be listed on our website as an exhibitor unless you submit your listing.Click the link to the left for detailed instructions. |
Dec 18. 2018 |
| Contest Form |
Any company wishing to hold a prize give-away or contest of any kind at the Show, must complete and submit this form for approval. |
Dec 28, 2018 |
Other important documents:
FAQ's
2019 Customs Letter
Pre-show Checklist
CRS19 Directory of Services
If you plan on shipping any materials to the show please ensure all pieces have a shipping label on them.
Instructions here
SHOW INSURANCE
Proof of trade show insurance is mandatory for our shows. Coverage dates must include Move In and Move Out. We require a copy of your policy sent to
Marie to keep on file before December 29th.
Certificate of insurance form
We also require that we are on your policy as additional insured:
Marketplace Events LLC
MacLeod Place II
306, 5940 MacLeod Trail SW
Calgary, AB T2H 2G4
If this coverage is not part of your existing policy HUB International is happy to assist any exhibitors looking to purchase Show Insurance:
HKMB Insurance for Exhibitors ($125)
ELECTRICAL | HOUSEKEEPING | PLUMBING | INTERNET
Click
here for the Directory of Services
Calgary Stampede Event Services
2019 Calgary Stampede Order Forms
Deadline for Stampede discount: December 28, 2018
Services Available:
- Signage Hanging
- Electrical
- Ceiling Lighting
- Floor Lighting
- Plumbing
- Telecommunications
- Internet and Computer Rentals
- Pre-purchased Exhibitor Parking Passes
- Water Hookups
- Holding Tank Rental
Other Calgary Stampede Information:
- Park Map - Find Your Way Through Stampede Park
GES Decorator Services
2019 GES Package
2019 GES ONLINE Ordering
Deadline for GES discount: December 26, 2018
Services Available:
- Furnishings (tables, chairs, etc.)
- Carpet & Under Padding
- Specialty Furnishings
- GEM Exhibits and Accessories (Booths)
- Signs and Graphics
- Plants
- Installation & Dismantling Labour
- In-Booth Forklift Service
- AV Equipment/Services
Everything from guest tickets and banner installation, to show guide advertising.
Web Button: Increase traffic to your website with our free online button linking your customers to discounted tickets to the show. Let us know when our button is posted on your website, and we will
mail you 10 free tickets to the show.
Deadline: December 21, 2018 *** Due to the holiday season the deadline was cut early to ensure that they would be received on time, If you are unable to make this deadline email Marie so that you can pick up your tickets at will call.
Follow These Easy Steps:
- Right click on button (below) and save
- Load image onto your website
- Set up hyperlink so jpg image links through to our Ticket Host: https://calgaryrenovationshow.tix123.com/
- Email your website link to Marie along with your mailing address
Web button:
Call us if you have any problems or if you want to discuss any other easy cross-marketing opportunities.
EXHIBITOR MOVE-IN AND MOVE-OUT
Move-In Schedule:
Click here to view
Move-Out Hours:
Sunday, January 13, 7PM - 10PM (
one hour beginning at 6PM is needed for aisle carpet removal)
Monday, January 14, 8AM - 2PM
EXTRA EQUIPMENT & TRAILERS
The S Lot and Lot #25 on the Stampede Grounds are no longer available to exhibitors for overnight truck/trailer storage. Extra Equipment such as pallets, granite, bricks, gravel piles, trucks/trailers and bobcats/loaders, etc. CANNOT be left in the exhibitor lots. Stampede Parking will have Lot #12 roped off for these kind of items. You will be billed if any such product/equipment is left anywhere other than lot #12.
FOOD SAMPLING
Food Sampling Application
Please fax or email your completed form to:
concessions@calgarystampede.com
CUSTOMS INFORMATION & FORMS
Davidson & Sons are who we partner with for our customs brokerage and event logistics.
Please click on the links below for any forms you may need.
Calgary Renovation Show - Canadian Customs Letter
D&S Customs Clearance Services
D&S Shipping Services Kit
Official SHOW HOTEL - Hotel Arts
When booking direct, please ask for the "2019 Calgary Renovation Show" rate.
Reservation deadline is December 28, 2018
Hotel Arts
119 12 Ave SW
Calgary, AB T2R 0G8
403-266-8283
Alternate Hotel
Holiday Inn
4206 Macleod Trail South
Calgary, AB T2G 2R7
Book Online HERE!
EXHIBITOR BADGES
All exhibitors need to display their badge on show days to gain admittance to the show floor.
Exhibitors are given the minimum number of badges allotted to their booth automatically (see chart below) with no form needing to be filled out. If the number of badges needed for your staff doesn't exceed the amount shown below, then simply have your staff check in at the Exhibitor Help Desk during or before the show to receive their badge.
Please note that badges do not display exhibitor or company names on them but are dicut in the size of a standard business card for you to insert.
| 100 square feet |
= |
6 free badges |
| 200 square feet |
= |
8 free badges |
| 300 square feet |
= |
10 free badges |
| 400 square feet |
= |
12 free badges |
Each additional 100 square feet gets an additional 2 badges.
If you need more than the number of badges allotted to your booth, then please fill out the Extra Exhibitor Badge Order Form before January 4th, 2019 and we will have them ready for you at check in.
DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as you need them to gain access to the show floor. Replacement badges are $10 each if lost, left at home, left in booth, a dog ate them etc.
BOOTH AWARDS & TIPS!
Each year, the Calgary Renovation Show awards six exhibitors, each in a different category, for standing out from their competition and peers. The categories for the booth awards are listed below, accompanied by the criteria our panel of judges look for when selecting the winning booth and company. We value all of the hard work our exhibitors put in to create their displays and design their spaces and award those who go above and beyond to put their best foot forward.
| Best In Show |
Regardless of size, this booth displays the most unique display and design of any other in the show.
|
Best Large Space
|
Best booth 400 square feet or larger
|
Best Medium Space
|
Best Booth between 200 - 399 square feet
|
Best Small Space
|
Best Booth between 100 - 199 square feet
|
| Rookie of the Year |
Regardless of size, this brand new company has taken the initiative to design their space in a manner that truly sets them apart from other new companies. |
Nailed it!
|
Regardless of size, this booth has just overall nailed it at the show!
|
Things we look for:
• Meeting basic booth standards/expectations – height, signage, flooring, layout, etc
• Full floor covering (no subfloor, concrete or terracover exposed) and quality of floor covering
• Hard wall display (not mandatory but helps in the presentation of a professional display)
• Signage and signage quality
• No exposed studs or wiring (inside and outside booth)
• Paint and paint quality – taking the time to edge, tape seams, make the paint job look professional
• Wall quality – no visible damage
• Creativity and thought evident in booth design
Booth & Exhibiting Tips
Booth Design Guidelines
EXHIBITOR WARNING
We have been made aware that companies claiming to be affiliated with Marketplace Events LLC, such as but not limited to: International Fairs Directory, Event-Fair (formerly Expo-Guide & FAIR Guide), Exhibition Housing Services, Global Travel Partners - are reaching out to our exhibitors offering sponsorship items in exchange for (exhibiting) company information and/or banking/credit card information. These companies do not have any business relationship with Marketplace Events LLC, nor have we given them authorization to use our Show names or Show-related information.
We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your
Exhibit Sales Consultant.
Contact us today!
Jodi Vereschagin, Exhibit Sales Consultant (Companies A - E)
JodiV@mpeshows.com 403.253.1177 ext. 208
Hayley Hall, Exhibit Sales Consultant (Companies F - P, #'s)
HayleyH@mpeshows.com 403.253.1177 ext. 203
Casey Matulic, Sr. Exhibit Sales Consultant (Companies Q - Z)
CaseyM@mpeshows.com 403.542.1649