Welcome to the Exhibitor Kit

The Exhibitor Kit will not be printed or mailed to you. We're reducing our carbon footprint by sending out our information by email or posting items on our website. Follow our step by step instructions below to assure you have a well organized, successful show.

**Reminder: Electrical is no longer provided with your booth. Please contact Calgary Stampede Event Services to place an order**

2019 SHOW HOURS

Exhibitor Access:
Friday, January 11 12:00 pm - 9:00 pm 8 AM
Saturday, January 12 10:00 am - 9:00 pm 9 AM
Sunday, January 13 10:00 am - 6:00 pm 9 AM

Exhibitor access to the show floor is only allowed 1 HOUR prior to show open on show days with your exhibitor badge from the back of the Halls.

Quick show facts!
Mandatory Forms ButtonExhibitor Listing ButtonExhibitor Badge Button     Parking ButtonFood Samping ButtonFacility FormsMove in and Move out ButtonMarketing Opps ButtonDecorator ButtonShow Hotel ButtonShow Insurance ButtonContact UsQuestionsBooth Awards ButtonScam Alert Button

HOW-TO SET UP YOUR COMPANY’S 
EXHIBITOR LISTING

Please review the following instructions here to upload your companies online exhibitor listing. If you have any questions regarding the online exhibitor listing, please email Jen.

SHOW FACILITY

Calgary Exhibition + Stampede
BMO Centre, Stampede Park
20 Roundup Way SE
Calgary, AB T2G 2W1
Phone: 403.261.0323

SHOW OFFICE

Room 101/102 - located outside Halls D/E
Phone: 403.261.9127 | 403.261.9128


**Marketplace Events team is ONLY at this location during the week of the Show: Wednesday, January 9 - Monday, January 14, 2019.

REQUIRED READING & FORMS

2019 Show Rules & Regulations

2019 Safety Regulations - Please read the Workplace Health & Safety Bulletin prior to completion of form  

Show Checklist


Form Details Deadline  
Exhibitor Badge Order Form All Exhibitors need to display their badge on show days to gain admittance to the show floor.Replacements are $10 each if badge is lost or left in booth. Jan 4, 2019
Exhibitor Listing You will not be listed on our website as an exhibitor unless you submit your listing.Click the link to the left for detailed instructions. Dec 18. 2018
Contest Form Any company wishing to hold a prize give-away or contest of any kind at the Show, must complete and submit this form for approval. Dec 28, 2018

Other important documents:


FAQ's
2019 Customs Letter
Pre-show Checklist
CRS19 Directory of Services

If you plan on shipping any materials to the show please ensure all pieces have a shipping label on them. Instructions here

SHOW INSURANCE

Proof of trade show insurance is mandatory for our shows. Coverage dates must include Move In and Move Out. We require a copy of your policy sent to Marie to keep on file before December 29th.

Certificate of insurance form

We also require that we are on your policy as additional insured:
Marketplace Events LLC

MacLeod Place II
306, 5940 MacLeod Trail SW
Calgary, AB  T2H 2G4 


If this coverage is not part of your existing policy HUB International is happy to assist any exhibitors looking to purchase Show Insurance:
HKMB Insurance for Exhibitors ($125)

ELECTRICAL | HOUSEKEEPING | PLUMBING | INTERNET

Click here for the Directory of Services

Calgary Stampede Event Services
2019 Calgary Stampede Order Forms 

Deadline for Stampede discount: December 28, 2018

Services Available:
  • Signage Hanging
  • Electrical
  • Ceiling Lighting
  • Floor Lighting
  • Plumbing
  • Telecommunications
  • Internet and Computer Rentals
  • Pre-purchased Exhibitor Parking Passes
  • Water Hookups
  • Holding Tank Rental
Other Calgary Stampede Information:
  • Park Map - Find Your Way Through Stampede Park
  • Calgary Stampede Concessionaire - Food & Non-Alcoholic

GES Decorator Services

2019 GES Package
2019 GES ONLINE Ordering

Deadline for GES discount: December 26, 2018

Services Available: 
  • Furnishings (tables, chairs, etc.)
  • Carpet & Under Padding
  • Specialty Furnishings
  • GEM Exhibits and Accessories (Booths)
  • Signs and Graphics
  • Plants
  • Installation & Dismantling Labour
  • In-Booth Forklift Service
  • AV Equipment/Services

TRAFFIC DRIVERS

Everything from guest tickets and banner installation, to show guide advertising.

Web Button: Increase traffic to your website with our free online button linking your customers to discounted tickets to the show. Let us know when our button is posted on your website, and we will mail you 10 free tickets to the show. 

Deadline: December 21, 2018 *** Due to the holiday season the deadline was cut early to ensure that they would be received on time, If you are unable to make this deadline email Marie so that you can pick up your tickets at will call. 

Follow These Easy Steps:
  1. Right click on button (below) and save
  2. Load image onto your website
  3. Set up hyperlink so jpg image links through to our Ticket Host: https://calgaryrenovationshow.tix123.com/
  4. Email your website link to Marie along with your mailing address
Web button:
19_CRS_Web_Button











Call us if you have any problems or if you want to discuss any other easy cross-marketing opportunities. 

EXHIBITOR MOVE-IN AND MOVE-OUT

Move-In Schedule:
Click here to view - Coming Soon!

Move-Out Hours
Sunday, January 13, 7PM - 10PM (one hour beginning at 6PM is needed for aisle carpet removal)
Monday, January 14, 8AM - 2PM

EXTRA EQUIPMENT & TRAILERS

The S Lot and Lot #25 on the Stampede Grounds are no longer available to exhibitors for overnight truck/trailer storage. Extra Equipment such as pallets, granite, bricks, gravel piles, trucks/trailers and bobcats/loaders, etc. CANNOT be left in the exhibitor lots. Stampede Parking will have Lot #12 roped off for these kind of items. You will be billed if any such product/equipment is left anywhere other than lot #12. 

PARKING

Pre-purchase your parking pass through Calgary Stampede Services - Order form coming soon!

Stampede Park Parking Map

FOOD SAMPLING

Food Sampling Application

Please fax or email your completed form to: concessions@calgarystampede.com

CUSTOMS INFORMATION & FORMS

Davidson & Sons are who we partner with for our customs brokerage and event logistics.  
Please click on the links below for any forms you may need.

Calgary Renovation Show - Canadian Customs Letter
D&S Customs Clearance Services
D&S Shipping Services Kit

Official SHOW HOTEL - Hotel Arts

When booking direct, please ask for the "2019 Calgary Renovation Show" rate.
Reservation deadline is December 28, 2018

Hotel Arts 
119 12 Ave SW
Calgary, AB T2R 0G8 
403-266-8283


Alternate Hotel
Holiday Inn  
4206 Macleod Trail South
Calgary, AB T2G 2R7

Book Online HERE!

EXHIBITOR BADGES

All exhibitors need to display their badge on show days to gain admittance to the show floor. 

Exhibitors are given the minimum number of badges allotted to their booth automatically (see chart below)  with no form needing to be filled out. If the number of badges needed for your staff doesn't exceed the amount shown below, then simply have your staff check in at the Exhibitor Help Desk during or before the show to receive their badge.

Please note that badges do not display exhibitor or company names on them but are dicut in the size of a standard business card for you to insert.

100 square feet = 6 free badges
200 square feet = 8 free badges
300 square feet = 10 free badges
400 square feet = 12 free badges
Each additional 100 square feet gets an additional 2 badges.

If you need more than the number of badges allotted to your booth, then please fill out the Extra Exhibitor Badge Order Form before January 4th, 2019 and we will have them ready for you at check in.

DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as you need them to gain access to the show floor. Replacement badges are $10 each if lost, left at home, left in booth, a dog ate them etc. 

BOOTH AWARDS & TIPS!

Each year, the Calgary Renovation Show awards six exhibitors, each in a different category, for standing out from their competition and peers. The categories for the booth awards are listed below, accompanied by the criteria our panel of judges look for when selecting the winning booth and company. We value all of the hard work our exhibitors put in to create their displays and design their spaces and award those who go above and beyond to put their best foot forward.

Best In Show Regardless of size, this booth displays the most unique display and design of any other in the show.
Best Large Space
Best booth 400 square feet or larger
Best Medium Space
Best Booth between 200 - 399 square feet
Best Small Space
Best Booth between 100 - 199 square feet
Rookie of the Year Regardless of size, this brand new company has taken the initiative to design their space in a manner that truly sets them apart from other new companies.
Nailed it!
Regardless of size, this booth has just overall nailed it at the show! 


Things we look for:

• Meeting basic booth standards/expectations – height, signage, flooring, layout, etc 
• Full floor covering (no subfloor, concrete or terracover exposed) and quality of floor covering 
• Hard wall display (not mandatory but helps in the presentation of a professional display)
• Signage and signage quality
• No exposed studs or wiring (inside and outside booth)
• Paint and paint quality – taking the time to edge, tape seams, make the paint job look professional
• Wall quality – no visible damage
• Creativity and thought evident in booth design

Booth & Exhibiting Tips
Booth Design Guidelines

EXHIBITOR WARNING

We have been made aware that companies claiming to be affiliated with Marketplace Events LLC, such as but not limited to: International Fairs Directory, Event-Fair (formerly Expo-Guide & FAIR Guide), Exhibition Housing Services, Global Travel Partners - are reaching out to our exhibitors offering sponsorship items in exchange for (exhibiting) company information and/or banking/credit card information. These companies do not have any business relationship with Marketplace Events LLC, nor have we given them authorization to use our Show names or Show-related information. 

We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant

Contact us today!

Jodi Vereschagin, Exhibit Sales Consultant (Companies A - E)
JodiV@mpeshows.com   403.253.1177 ext. 208

Hayley Hall, Exhibit Sales Consultant (Companies F - P, #'s)
HayleyH@mpeshows.com  403.253.1177 ext. 203

Casey Matulic, Sr. Exhibit Sales Consultant (Companies Q - Z)
CaseyM@mpeshows.com  403.542.1649