 "CRS")
WELCOME TO THE 2025 CALGARY RENOVATION SHOW EXHIBITOR KIT
ATTENTION EXHIBITORS:
There are to be no vehicles allowed on the show floor without permission from show management.
No children are allowed on the show floor during move in or move out as it is considered a construction zone during these times.
Tents/canopies are not permitted as part of your booth display
GENERAL INFORMATION
2025 SHOW HOURS
| Show Days: | Show Hours | Exhibitor Access: |
| Friday, January 10, 2025 | 12:00 pm - 8:00 pm *New Closing Hours | 8 AM |
| Saturday, January 11, 2025 | 10:00 am - 8:00 pm *New Closing Hours | 9 AM |
| Sunday, January 12, 2025 | 10:00 am - 6:00 pm | 9 AM |
Exhibitor access to the show floor is only allowed 1 HOUR prior to show open on show days with the exception to opening day with your exhibitor badge.
SHOW FACILITY
Calgary Exhibition + Stampede
BMO Centre, Stampede Park
20 Roundup Way SE
Calgary, AB T2G 2W1
SHOW OFFICE
Flex Room F - located outside Hall F
**Marketplace Events team is ONLY at this location during the week of the Show: Wednesday, January 8 - Monday, January 13, 2025.
SHOW FLOOR PLAN
2025 Calgary Renovation Show Floorplan
EXHIBITOR BADGES
All exhibitors need to display their badge on show days to gain admittance to the show floor.
Exhibitors are given the minimum number of badges allotted to their booth automatically (see chart below) with no
form needing to be filled out. If the number of badges needed for your staff doesn't exceed the amount shown below, then simply have your staff check in at the Exhibitor Help Desk during or before the show to receive their badge.
Please note that badges do not display exhibitor or company names on them but there is space for your business card.
| 100 square feet | = | 6 free badges |
| 200 square feet | = | 8 free badges |
| 300 square feet | = | 10 free badges |
| 400 square feet | = | 12 free badges |
If you need more than the number of badges allotted to your booth, then please fill out the Extra Exhibitor Badge Form before January 3, 2025 and we will have them ready for you at check in.
DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as
you need them to gain access to the show floor. Replacement badges are $10 each if lost, left at home, left in booth, a dog ate them etc.
BOOTH GUIDELINES
Review the booth guidelines to make sure your booth is designed to meet Marketplace Events and Calgary Stampede Event Services' standards:
- Booth Design Guidelines
- Calgary Stampede Safety Guidelines
- Calgary Fire Department Indoor Special Event Requirements
- City of Calgary Open Flame Permit
- Temporary Structures - Calgary Fire Department
- Natural Gas Rules and Regulations
- Alberta Health Services Special Events and Trade Shows Vendor Info Package
**Please note that the Calgary Fire Department requires all materials (sheds, temporary structures including signage in and hung above a booth) must be approved for indoor use and have a permanently attached label indicating conformance to CAN/ULC–S109, “Flame Tests of Flame-Resistant Fabrics and Films.”
BOOTH AWARDS & TIPS!
Each year, the Calgary Fall Home Show awards six exhibitors, each in a different category, for standing out from their competition and peers. The categories for the booth awards are listed below, accompanied by the criteria our panel of judges look for when selecting the winning booth and company. We value all of the hard work our exhibitors put in to create their displays and design their spaces and award those who go above and beyond to put their best foot forward.
Best In Show | Regardless of size, this booth displays the most unique display and design of any other in the show. |
Best Large Space | This award goes out to the best booth that is 400 square feet or larger. |
Best Medium Space | This award goes out to the best booth that is 200 - 399 square feet. |
Best Small Space | This award goes out to the best booth that is 100 - 199 square feet. |
Rookie of the Year | This award goes out to the exhibitor who is new to the show and built an award-worthy booth. |
Things we look for:
• Meeting basic booth standards/expectations – height, signage, flooring, layout, etc
• Full floor covering (no subfloor, concrete or terracover exposed) and quality of floor covering
• Hard wall display (not mandatory but helps in the presentation of a professional display)
• Signage and signage quality
• No exposed studs or wiring (inside and outside booth)
• Paint and paint quality – taking the time to edge, tape seams, make the paint job look professional
• Wall quality – no visible damage
• Creativity and thought evident in booth design
ELECTRICAL | PLUMBING | INTERNET
Calgary Stampede Event Services
Click HERE for 2025 Calgary Stampede Online Ordering
Deadline for Calgary Stampede Services Early Bird Pricing: December 25th, 2024. Prices for orders after this date will increase.
Services Available:
- Signage Hanging
- Electrical
- Ceiling Lighting
- Floor Lighting
- Plumbing
- Telecommunications
- Internet
- Pre-purchased Exhibitor Parking Passes
- Water Hookups
- Holding Tank Rental
Other Calgary Stampede Information:
Any exhibitor that would like to sample any food or beverage items (coffee, snacks etc) must fill out Calgary Stampede's Sample form. Click HERE for the form.
MAP - Stampede Park - Find Your Way Through Stampede Park
Booth Bites Program
Menus will be available on site at the Calgary Stampede Order Desk or through the Exhibitor Concierge team who will present on the floor during move-in and for the duration of the event. Payment (credit/debit) will be required when placing the order.
Exhibitors will have to place their orders at least 2 hours before the meal service daily. It will allow time for the kitchen team to prepare their meals, make the packages and make sure that everything is displayed perfectly for when the food is delivered to the exhibitors.
The Exhibitor Concierge team will provide the delivery of every “lunch box” directly to the exhibitors’ booths. These customized deliveries will be available at 2 different times options for every meal. This will allow exhibitors to take their break at their convenience, according to the hours of operation of the event.
DECORATOR SERVICES
The Calgary Home Shows has now partnered with Global Convention Services as our Show Decorator. The order process has changed, and there will no longer be a link in our Exhibitor Kit to order. Instead, Global will email exhibitors directly with information to sign up for their online ordering portal. Please keep an eye out for their emails and email addresses: ahobmaier@globalconvention.ca, essgroup@globalconvention.ca
Deadline for Early Bird Pricing: December 20th, 2024.
Order deadline January 3rd, 2025. Any orders placed after January 3rd and/or onsite are subject to availability, price increase and cannot be placed online. Please contact Global at essgroup@globalconvention.ca, or call 587.324.4821.
Here is the Global Convention Services Exhibitor Kit for pricing reference. Please note THIS FORM IS NOT MEANT FOR ORDERING, it is for reference only. You will receive an email for ordering directly from Global Convention Services.
Services Available:
- Furnishings (tables, chairs, etc.)
- Carpet & Under Padding
- Specialty Furnishings
- Exhibits and Accessories (Booths)
- Signs and Graphics
- In-Booth Forklift Service
- AV Equipment/Services
TRANSPORTATION & CUSTOMS FORMS
Customs & Transportation Services Order Form
Canada Customs Invoice
Canadian Border Services Event Letter of Recognition
SHIPPING & RECEIVING
Click HERE for complete details from Calgary Stampede regarding shipping.
Ensure all of this information is on your label for EACH package:
Shipper Name and Cell:
Event Name:
Event Date(s):
Event Venue Name:
Event Manager Name:
Exhibitor Name (if applicable):
Box of (number) of (total shipment):
ENHANCE YOUR COMPANY’S ONLINE EXHIBITOR LISTING
Maximize your business’s exposure and attract more customers by upgrading your exhibitor listing. As an exhibitor, you have a basic listing live on the website, and now you can Enhance It! This is included in the contracted space cost and is no additional charge.
Within 24 hours, you will receive an automated email providing a link to elevate your listing. This link gives you the flexibility to make updates and changes to your listing as frequently as you like until one day after the show ends. Your listing will stay active for as long as you participate in the show.
If you have any questions regarding the online exhibitor listing or if you do not receive the email with the link, please email our digital coordinator at JenK@mpeshows.com.
For any assistance with your listing, please consult the FAQ section.
We believe this opportunity will greatly benefit your business and we are excited to assist in maximizing your presence at the show.
Learn more about the benefits of creating your enhanced listing.
Go from basic to ENHANCED!
Introducing the QR Code!
The QR Code Program is an innovative way to boost leads generated onsite at the show. It enables show attendees to scan a QR code, which we print and place in front of your booth, to easily view and save your company information. View Video
Learn More...
REQUIRED READING & FORMS
Forms to Return - Please send completed forms as soon as possible to Zoe
| Form | Details | Deadline |
| Safety Regulations Consent Form | Please read the Workplace Health & Safety Bulletin prior to completion of the form. | January 3, 2025 |
| Contest Form | Any company wishing to hold a prize give-away or contest of any kind at the Show, must complete this form | January 3, 2025 |
| Extra Exhibitor Badge Form | Require additional badges? | January 3, 2025 |
| Certificate of Insurance | Please send in your COI for us to keep on file. All exhibitors MUST have insurance to cover them for the entirety of the show, including move in and move out dates. | January 3, 2025 |
Required Reading
| Form | Details | Deadline |
| Rules and Regulations | Important Rules, Regulations & FAQ's for the show, services and venue. | N/A |
| Exhibitor Listing | Have you completed enhancing your online company listing? Your online Exibitor Listing is what consumers will see about your company before attending the show. Please reach out to Jen Kropf if you do not have your unique link. | ASAP |
| Booth Design Guideline | Information about the different styles and sizes of booths and their set up. | N/A |
Other Important Reading:
OFFICIAL SHOW HOTEL - CALGARY MARRIOTT HOTEL
The Calgary Home Shows has partnered with the Calgary Marriott Downtown Hotel to give our exhibitors a discounted rate!
When booking direct, please ask for the 2025 Calgary Renovation Show rate or book online HERE!
**Reservation deadline is Dec 17, 2024
Calgary Marriott Downtown
110 9th Avenue S.E.
Calgary, AB T2G 5A6
SHOW INSURANCE
Proof of trade show insurance is mandatory for our shows. Coverage dates must include Move In and Move Out. We require a COI (certificate of Insurance) sent to Zoe Watters to keep on file before Jan 3, 2025. Any insurance provider will be able to provide you with one.
If you do not have insurance, you may purchase temporary trade show insurance, we suggest Duuo or Hub Insurance. Please ensure that you are covered for January 8th - 13th.
We also require that we are on your policy as additional insured:
Marketplace Events LLC
PO Box 70060 Rimrock Plaza PO
Toronto, ON M3J 0H3
EXHIBITOR MOVE IN AND MOVE OUT
Move In Hours: A Voyage Control Booking Email will be sent the week of November 18th. If you have not received an email by November 20th, please let us know.
As a reminder, you must set up a profile through Voyage Control and make a booking based on your provided code. Check your email for more information. If you cannot find it please contact your sales consultant for details. Click Here for contact information.
“Should I book a move in time even if I only have a few items to unload?”.....Yes! To ensure a smooth and stress-free move in; please book a time at the loading aprons, even if it ‘s just a few items. The BMO Centre will not allow access through the front entrance or side doors.
Move-In Schedule: Times and booking codes are in your move in email.
Move Out Hours:
Sunday, January 12, 2025 7PM - 10PM
Monday, January 13,
2025 8AM - 12PM
Removal or dismantling of exhibits or exhibit materials will NOT be permitted before 6PM on Sunday, January 12, 2025.
The halls are considered a construction zone during these hours. Absolutely no children under the age of 14 are permitted on the show floor during this time.
PARKING
Calgary Stampede no longer issues parking passes. There is discounted parking in the 11th Avenue parking lot for $12/day. You may opt to park in any other lot, however, it will be at full price at $18/day. We kindly ask you to consider parking in lots other than 10, 11, 11a and 11b if you choose not to park in the 11th Avenue lot. These lots should be left for attendees visiting the show. Please see the map below for lots surrounding the BMO Centre.
FOOD AND BEVERAGE EXHIBITORS
The following items are required if you are a food and beverage exhibitor. Please look and see which applies to you:
- Caterers, restaurants, bakery, café, etc. Exhibitors who use commercial kitchens, please fill out the form HERE
- Mobile Vendors (Food truck, mobile cart, etc.) Submit your business name & decal numbers to Zoe Watters at zoew@mpeshows.com
- Low Risk Home Prepared Vendor (must only make low risk food & must make it out of your unpermitted home kitchen). Read more information HERE. Please submit the business name, contact name, phone number, email, and full home address to Zoe Watters at zoew@mpeshows.com to submit to Alberta Health Services.
Are you planning to sample your goods? Or perhaps you'd like to offer potential clients a coffee or a treat? Calgary Stampede requires you fill out this form:
SOCIAL MEDIA
#LetsGetSocial
Share your show pics or your home reno projects with us.
Hashtags: #YYCHomeShow #CalgaryHomeShow #CRS25
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both
exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the
official event.
Click Here to go to our Facebook Event for 2025
Click Here for the Social Media Marketing Kit
TRAFFIC DRIVERS
Web Button: Increase traffic to your website with our free online button linking your customers to discounted tickets to the show. Let us know when our button is posted on your website, and we will email you 10 free tickets to the show.
Deadline: January 3rd, 2025
Follow These Easy Steps:
- Right click on button (below) and save
- Load image onto your website
- Hyperlink the image links to our Ticket website: https://calgaryrenovationshow.mpetickets.com/
- Email Zoe Watters with a link to your website to verify the web button has been added
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Request a Promo Code: Offer your Social media followers, clients, friends and family a discounted price on tickets by letting them know your promo code. This will save your followers $4 per ticket. Email Zoe Watters for more information.
Exclusive Advertising Opportunities:
Get a 15% Discount on your Advertising with NextHome. CLICK HERE for details.
Call us for any other easy cross-marketing opportunities!
SCAM WARNING
As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists.
We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant.
CLICK HERE for more information.