2026 Exhibitor Kit

Everything you need to "know before you show."

ATTENTION EXHIBITORS:

• No vehicles allowed on the show floor without permission from show management.
• No children are allowed on the show floor during move in or move out as it is considered a construction zone during these times.
• Electrical for your booth is purchased through Calgary Stampede
• Tents and canopies are not permitted as part of your booth display
• Flooring for your booth is mandatory

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TABLE OF CONTENTS

1. Badges
2. Booth Guidelines
3. Customs
4. Decorator Services (carpet, furnishings, etc)
5. Electrical, Plumbing, Internet
6. Exhibitor Listing
7. Forms & Required Reading
8. General Information
9. Hotel
10. Insurance
11. Move In & Out
12. Parking
13. Sampling
14. Social Media
15. Tips
16. Traffic Drivers
17. Warning!

GENERAL INFORMATION

2026 SHOW HOURS

Exhibitor access to the show floor is only allowed 1 HOUR prior to show open on show days with the exception to opening day with your exhibitor badge.

SHOW VENUE

Calgary Exhibition + Stampede
BMO Centre, Stampede Park
1912 Flores Ladue Parade SE
Calgary, AB T2G 2W1

SHOW OFFICE

Flex Room F - located outside Hall F

The Calgary Home Shows team is ONLY at this location during the week of the Show: January 7 - 12, 2026.

SHOW FLOOR PLAN

2026 Calgary Renovation Show Floor Plan

EXHIBITOR BADGES

All exhibitors need to display their badge on show days to gain admittance to the show floor. 

Exhibitors are given the minimum number of badges allotted to their booth automatically (see chart below)  with no form needing to be filled out. If the number of badges needed for your staff doesn't exceed the amount shown below, then simply have your staff check in at the Show Office before or during the show to receive their badge(s).

Please note that badges do not display exhibitor or company names on them but there is space for your business card.

Each additional 100 square feet gets an additional 2 badges.

If you need more than the number of badges allotted to your booth, please fill out the Extra Exhibitor Badge Form to purchase, and send to Zoe no later than December 19, 2025.

DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as you need them to gain access to the show floor. Replacement badges are $10 each if lost, left at home, left in booth, a dog ate them etc. 

BOOTH GUIDELINES

Review the booth guidelines to make sure your booth is designed to meet Marketplace Events and Calgary Stampede Event Services' standards:

• Booth Design Guidelines
• Calgary Stampede Safety Guidelines
• Calgary Fire Department Indoor Special Event Requirements
• City of Calgary Open Flame Permit
• Temporary Structures - Calgary Fire Department
• Natural Gas Rules and Regulations

Please note that the Calgary Fire Department requires all materials (sheds, temporary structures including signage in and hung above a booth) must be approved for indoor use and have a permanently attached label indicating conformance to CAN/ULC–S109, “Flame Tests of Flame-Resistant Fabrics and Films.”

BOOTH AWARDS & TIPS!

Each year, the Calgary Fall Home Show awards six exhibitors, each in a different category, for standing out from their competition and peers. The categories for the booth awards are listed below, accompanied by the criteria our panel of judges look for when selecting the winning booth and company. We value all of the hard work our exhibitors put in to create their displays and design their spaces and award those who go above and beyond to put their best foot forward.

Things we look for:

• Meeting basic booth standards/expectations – height, signage, flooring, layout, etc 

• Full floor covering (no subfloor, concrete or terracover exposed) and quality of floor covering 

• Hard wall display (not mandatory but helps in the presentation of a professional display)

• Signage and signage quality

• No exposed studs or wiring (inside and outside booth)

• Paint and paint quality – taking the time to edge, tape seams, make the paint job look professional

• Wall quality – no visible damage

• Creativity and thought evident in booth design

ELECTRICAL | PLUMBING | INTERNET

Calgary Stampede Event Services

Click HERE for 2026 Calgary Stampede Online Ordering

Deadline for Early Bird Pricing (orders made after this date will be subject to a price increase): December 19, 2025

Services Available:

• Signage Hanging
• Electrical
• Ceiling Lighting
• Floor Lighting
• Plumbing
• Telecommunications
• Internet
• Pre-purchased Exhibitor Parking Passes
• Water Hookups
• Holding Tank Rental

Other Calgary Stampede Information:

Any exhibitor that would like to sample any food or beverage items (coffee, snacks etc) must fill out Calgary Stampede's Sample Form. Click HERE for the form. Please send the completed form to eventservices@calgarystampede.com and cc zoew@mpeshows.com. The form must be submitted no later than December 19, 2025.

Find Your Way Through Stampede Park -  Calgary Stampede Park Map

DECORATOR SERVICES

The Calgary Home Shows has partnered with Global Convention Services as our Show Decorator. The order process has changed from previous years, and there will no longer be a link in our Exhibitor Kit to order. Instead, Global will email exhibitors directly with information to sign up for their online ordering portal. Please keep an eye out for their emails and email address: essgroup@globalconvention.ca

Deadline for Advance Pricing: Coming soon!

Order Deadline: Coming soon!

Any orders placed after this date and/or onsite are not guaranteed and are subject to availability, price increase and cannot be placed online. Please contact Global at essgroup@globalconvention.ca, or call 587.324.4821 if you need any assistance.

Here is the Global Convention Services Exhibitor Kit for pricing reference. Please note THIS FORM IS NOT MEANT FOR ORDERING, it is for reference only. You will receive a direct email for ordering from Global Convention Services.

Services Available: 

• Furnishings (tables, chairs, etc.)
• Carpet & Under Padding
• Specialty Furnishings
• Exhibits and Accessories (Booths)
• Signs and Graphics
  
• In-Booth Forklift Service (please note we provide complimentary forklift services from your vehicle to your booth for you, any forklift services inside your booth has a charge)
• AV Equipment/Services
• Janitorial Services

SHIPPING, RECEIVING & CUSTOMS FORMS

Cross Connect Customs & Event Logistics is the Show's official Transport and Custom's Broker. Please contact them at info@crossconnectcl.com or (416) 639-2176 if you require shipping or transportation. If you are planning to ship crates or items to the show, please be mindful of the following:

• Calgary Stampede does not accept packages more than 1 day prior to the show. All packages and crates must be prepaid, labeled, and addressed correctly. Please click HERE for details about shipping to Calgary Stampede.

• The official Show Decorator is able to accept shipping and/or crates should you need to ship them earlier. Details and information coming soon!

Order Form and Commercial Invoice

ENHANCE YOUR COMPANY’S ONLINE EXHIBITOR LISTING

Learn more about the benefits of creating your enhanced listing.
Go from basic to ENHANCED!

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Introducing the QR Code!

A new way to accelerate leads generated onsite at the show. A floor decal with a unique QR Code will be placed in front of your booth.

Learn More...

REQUIRED READING & FORMS

Mandatory Reading and Forms to Return

Required Reading

Other Important Reading:

CFD - Indoor Event Special Requirements

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OFFICIAL SHOW HOTEL

Fairfield by Marriott is our official hotel partner. The Fairfield by Marriott Inn & Suites Calgary Downtown is a newly renovated hotel featuring comfortable guestrooms, inviting public spaces, and the same trusted service. The hotel is strategically located at the heart of the Beltline neighborhood and is surrounded by highly rated restaurants; walking distance to 17th Avenue, Stephen Ave, The Core shopping center, and BMO Center/Stampede Grounds. Click HERE to book your accommodations!

SHOW INSURANCE

Proof of trade show insurance is mandatory.. Please send a COI to Zoe at zoew@mpeshows.com to keep on file before December 19, 2025. Your provider should be able to do this fairly quickly.

• Insurance must include exhibitor/vendor or trade show coverage (speak to your provider to see if you are covered for this already, or if you need extra coverage)
• Move in and move out dates must be included in your coverage
• Liability coverage should be for a minimum of $2 million
• We require that we are listed on your policy as additionally insured. Please ensure we are listed as:
  

         Marketplace Events LLC

         PO Box 70060 Rimrock Plaza PO
         Toronto, ON M3J 0H3  

If you are looking for a provider, these providers all have exhibitor insurance options: Hub Insurance, PAL, duuo, Zensurance

EXHIBITOR MOVE IN AND MOVE OUT

The Calgary Home Shows and BMO Centre use Voyage Control to facilitate a smooth move in for exhibitors. Within Voyage Control, you will book a specific date and time to bring your vehicle to the loading apron (please note that vehicles are not allowed on the show floor without prior approval from Show Management, dollies are available to bring items to your booth). If you have not created a profile in Voyage Control before, you will need to do so before booking your time. The Calgary Home Shows will send emails containing booking codes and times approximately 4 - 6 weeks before the show. If you did not receive the email, please check your junk folder, or contact your Exhibit Sales Consultant.

“Should I book a move in time even if I only have a few items to unload?”.....Yes! To ensure a smooth and stress-free move in; please book a time at the loading aprons, even if it ‘s just a few items.

Please note, the BMO Centre will not allow access through the front entrance or side doors, you must move in through the loading apron.

Move Out Dates and Hours:

Sunday, January 11, 2026     7PM - 10PM

Removal or dismantling of exhibits or exhibit materials is NOT permitted before the closing of the show (6PM on Sunday). Exhibitors may face disciplinary action if found breaking this rule.

You do not need to book a move out time. At 6:01pm, you may start dismantling your booth. After 7 pm, carpets are rolled up and dollies/forklifts etc may be used for your items. To bring your car to the apron, Stampede staff must see that your booth is completely dismantled, once confirmed, you can pull up your vehicle.

PARKING

Calgary Stampede no longer has parking passes as the City of Calgary now manages the lots. Parking is $18 per day, with the exception of the Remington lot off of 11th Ave SE, which is discounted to $12 per day. Click HERE for the Calgary Parking website.

FOOD AND BEVERAGE

The following items are required if you are a food and alcohol or non alcohol beverage exhibitor. Please look through the Special Events Food Vendor Package HERE to see what applies to you. You may also need this information to complete the form:

Event Name: Calgary Renovation Show

Event Address: BMO Centre, 1912 Flores Ladue Parade SE, Calgary, AB, T2G 2W1

Organizer Name: Zoe Watters

Organizer Phone Number: 587.674.1975

Organizer Email: zoew@mpeshows.com

Food and Non Alcohol Beverage Exhibitors:

Caterers, restaurants, bakeries, café, etc.: Exhibitors who use commercial kitchens, please read the information and fill out the form HERE no later than December 9, 2025.

Mobile Vendors (Food truck, mobile cart, etc.) Submit your business name & decal numbers to Zoe no later than December 9, 2025.

Low Risk Home Prepared Vendor (must only make low risk food & must make it out of your unpermitted home kitchen). Read more information HERE. Please submit the business name, contact name, phone number, email, and full home address (this is ONLY shared with AHS) to Zoe no later than December 9, 2025.

Are you planning to sample your goods? Or perhaps you'd like to offer potential clients a coffee or a treat? Calgary Stampede and AHS require you fill out the forms below and submit no later that December 9, 2025. Please send the Stampede Liquor Sampling Permit Form to eventservices@calgarystampede.com (include zoew@mpeshows.com). Samples are restricted to a 2-ounce liquid portion (maximum) or a toothpick size food portion (maximum). Calgary Exhibition and AHS reserves the right to close any concession not following regulations.

Stampede Food Sampling Application 

AHS Special Event Vendor Notification

Other food and beverage information:

Use of Cooking & Warming Devices

Guidelines for Indoor Event Demonstration Cooking

SOCIAL MEDIA
#LetsGetSocial

Share your show pics or your home reno projects with us!

Hashtags: #YYCHomeShow #CalgaryHomeShow #CRS26

In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the official event.

Click Here to go to our Facebook Event for 2026

Click Here for the Social Media Marketing Kit. Looking for more complimentary tickets to offer your clients? Look in the kit for more info!

EXHIBITING TIPS

• Article: Find New Display Ideas with Your Expo Eyes by Barry Siskind
• How to Exhibit Successfully
• Tips on Approaching Customers on the Show Floor
• Booth & Exhibiting Tips
• Top 10 Money Saving Tips for Exhibitors

TRAFFIC DRIVERS

Web Button: Want to offer offer your clients and prospective clients a discount to come see you at the show? Post our web button on your website, linking your customers to discounted tickets! Let us know when the button is posted, and we will email you an extra 10 free tickets to the show. 

Deadline: December 19, 2025

Follow These Easy Steps:

1. Right click on button (below) and save
2. Load image onto your website
3. Hyperlink the image links to our ticket website: https://calgaryrenovationshow.mpetickets.com/?disc=WEBBUTTON
4. Email Zoe Watters with a link to your website to verify the web button has been added
5.  

SCAM WARNING

As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists. 

We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant. 

CLICK HERE for more information.

CONTACT US TODAY! CLICK HERE!